Moticheck is committed to protecting your privacy and ensuring the confidentiality of your responses and personal data. This document is here to give you a clear and simple explanation of how we handle your data when you use the Moticheck platform.
👥 Who Are You to Us?
Moticheck is a tool provided by your employer (our customer) to help understand and improve the employee experience. While your employer is responsible for the data you provide (they are the Data Controller), Moticheck processes the data on their behalf (we are the Data Processor).
🔐 How We Protect Your Privacy
• Anonymity First:
Your individual responses are never shown separately. They are always aggregated, and if there are fewer than three responses to a question in a group, no results are displayed at all. This ensures that individual anonymity is always preserved. Your manager knows that you are the one responding to the questions only if you are the sole new recruit in your business unit. In this case, you can opt out of onboarding questions.
• Confidential Dashboard Rules:
The Moticheck dashboard only shows data that meets strict confidentiality thresholds. If the group is too small or filtering could compromise privacy, no data will be shown.
• Data is Secured:
We use advanced technical and organizational safeguards to keep your data safe. This includes encrypted communications, secure storage, and strict access controls.
• Minimal Personal Data:
To provide the service, we process limited personal data, such as:
• Your name
• Work email and/or phone number
• Your position or role
• Your start date
• Country and language preferences
• Groupings applied by your employer (e.g., intern, part-time)
💡 Why We Use Your Data
Your feedback helps your employer understand how people feel at work and where improvements are needed. Moticheck uses your data to:
• Send you feedback questions and reminders
• Group and analyze results based on organizational structure (without compromising anonymity)
• Provide reports and insights to your employer to support better leadership and team development
👣 What You Can Expect
• Respect for Your Rights:
If you want to know what data we hold about you, or if you’d like to correct or delete something, you can contact us or your employer’s HR team.
• We Follow the Law:
We comply with the European Union’s General Data Protection Regulation (GDPR), and we support your employer in doing the same.
• No Unnecessary Sharing:
We don’t sell or misuse your data. Sub-processors (if any) that help us deliver the service are held to the same strict data protection standards.
• Controlled Access:
Only authorized personnel at Moticheck can access data—and only when it’s necessary to support the service.
🧾 Want More Details?
This summary is based on the detailed Data Processing Agreement (DPA) between Moticheck and your employer. If you need more information, feel free to visit moticheck.com/dpa or reach out to your internal HR contact.
🙌 We’re Here to Support You
We understand that trust is key when sharing your thoughts and experiences. We aim to ensure your feedback helps build better workplaces without compromising your privacy or personal integrity.
Thank you for being part of the journey toward a better work-life experience!
